Parent/Cadet Handbook


Handbook Changes:

p. 186 The following section is stricken from the handbook: 

Students who choose to post editorial content to websites or other forms of online media must ensure that their submission does not reflect poorly upon the school.

p. 137. The following sentence is stricken:

At the discretion of the school administration, any students 18 years and older may be denied the opportunity to clear their own absences and/or sign permission slips and other documents if they abuse this policy.

and replaced with:

Abuse of this right may lead to further consequences.

p. 137. The following section is stricken :

A cadet absence may be excused (and not count against “perfect or exemplary attendance awards” for any of the following reasons:
1. Attendance at the funeral of an immediate family member
2. Attendance at the naturalization ceremony of any immediate family member (including the cadet)
3. Attendance at religious service/activity provided the religious sponsor provides advance notice of the absence and an explanation of the purpose of the absence (.e.g participation in the LA Religious Education Congress Youth Day in Anaheim or a Confirmation Retreat)

And replaced with:

Pursuant to Education Code Section 48205, students are excused from school when the absence is:

(1) Due to the pupil's illness.

(2) Due to quarantine under the direction of a county or city health officer.

(3) For the purpose of having medical, dental, optometrical, or chiropractic services rendered.

(4) For the purpose of attending the funeral services of a member of the pupil's immediate family, so long as the absence is not more than one day if the service is conducted in California and not more than three days if the service is conducted outside California.

(5) For the purpose of jury duty in the manner provided for by law.

(6) Due to the illness or medical appointment during school hours of a child of whom the pupil is the custodial parent, including absences to care for a sick child for which the school shall not require a note from the doctor.

(7) For justifiable personal reasons, including, but not limited to, an appearance in court, attendance at a funeral service, observance of a holiday or ceremony of the pupil's religion, attendance at religious retreat (not totaling more than four hours in a semester), attendance at an employment conference, or attendance at an educational conference on the legislative or judicial process offered by a non-profit organization when the pupil's absence is requested in writing by the parent or guardian and approved by the Superintendent or Academic Dean of NVMI.

(8) For the purpose of serving as a member of a precinct board for an election pursuant to Section 12302 of the Elections Code.

(9) For the purpose of spending time with a member of the pupil's immediate family who is an active duty member of the uniformed services, as defined by Section 49701, and has been called to duty for, is on leave from, or has immediately returned from, deployment to a combat zone or combat support position. Absences granted pursuant to this paragraph shall be granted for a period of time to be determine at the discretion of the NVMI Superintendent.

(10) For the purpose of attending a pupil's naturalization ceremony to become  US citizen.

(11) Authorized at the discretion of the NVMI Superintendent.

Pupils with excused absences as noted above shall be allowed to complete all assignments and tests missed during the absences that can reasonably be provided, and, upon satisfactory completion within a reasonable period of time, shall be given full credit therefor. The teacher of the class from which a pupil is absent shall determine which tests and assignments shall be reasonably equivalent to, but not necessarily identical to, the tests and assignments that the pupil missed during the absence. 

Note that while the above absences are excused, students DO NOT qualify for perfect attendance awards when they experience such excused absences.  Such  excused absences for students DO qualify them for exceptional attendance awards.

p. 137. The following section is stricken:

Absences in Excess of 15 Days in an Academic Semester - In cases where a cadet accumulates more than 15 absences (excused or unexcused) from any class during a semester, the cadet may be denied academic credit and may receive a failing grade.

p. 137. The following sentence is stricken:

A cadet is considered truant if he/ she is absent from class without permission or is more than 5
minutes late without a valid pass.

And replaced with the following:

A cadet who is absent from school without a valid excuse for three full days in one school year or tardy or absent for more than a 30-minute period during the school day without a valid excuse on three occasions in one school year, or any combination thereof, shall be considered truant, and reported as truant to the NVMI Superintendent.

Also on p. 137, the following sentence is stricken:

An NVMI cadet is considered habitually truant if s/he has more than three unexcused absences in a single school year.

And replaced with the following: 

An NVMI cadet is considered habitually truant if they have been reported as truant three or more times per school year despite conscientious efforts by NVMI staff to hold at least one parent/guardian/student conference.

p. 174. The following sentence is stricken:

Cell phones not picked up by the last day of school will be donated to charity or sold to benefit the school.

p. 175. The following sentence is stricken:

Items confiscated and not picked up by the last day of the school year may be donated to charity or sold to benefit the school.

p. 180. The following sentence is stricken:

All items left beyond the final day of the academic year will be given to a charity or sold as part of a “garage sale” type activity.

p. 179. The following sentence is stricken:

The child will be given a healthy snack or meal in lieu of the unhealthy foodstuffs, and the unhealthy snack or meal will be confiscated.

p. 191. The following sentences are stricken:

It is the expectation of NVMI that once a cadet receives an initial issue of uniform items each year, subsequent uniform items must be purchased at parent expense. This includes uniforms required due to loss, damage, theft, and unserviceability due to growth and normal use.


When returned, they must be in original dry cleaning plastic with receipt attached and cadet’s name clearly labeled on the receipt.


Inability to Pay for Uniforms - Families unable to pay for uniforms which have been lost or become unserviceable because of misuse or neglect may request serviceable used uniforms free of charge by contacting the HX. In those cases, the cadet may be required to perform additional service hours.

p. 157. The following section is modified as follows (by adding the section in BOLD AND ITALICS):

Cadets may pay for school and brigade or state level cadet activities  THAT OCCUR OUTSIDE THE SCHOOL DAY AND ARE ENTIRELY OPTIONAL with merits at a value of 10 cents per merit. When necessary and authorized, cadets may use a combination of cash and merits to pay for such trips.

p. 149. The following sentence is stricken: 

If a cadet cannot afford to replace lost loaner items, they may work of the cost of the loaner item(s) by special arrangements with the HX manager and/or TAC team.

p. 176 Notification of rights under FERPA, #1, is changed from 45 days to 5 days.

p. 183 Pregnant Students is stricken entirely and replaced as follows:

Access to an educational opportunity is not denied to a pregnant student. However, the condition of pregnancy could necessitate modification of a student’s program if usual and normal activity could be detrimental to the health of the student or unborn child. The following are guidelines for establishing appropriate educational
programs for pregnant students:
1. Whenever a condition of pregnancy exists, the student may remain in regular school attendance provided there is no compelling reason to prevent such attendance. A pregnant student is expected to notify her TAC Team of her condition as soon as the pregnancy has been diagnosed by a physician. If a pregnant student fails to notify the school of the condition, the school assumes no liability for her participation in the normal activities of the school day, including fitness activities.
2. Pregnant students are expected to visit with a physician to obtain appropriate advice for their own health and pre-natal care.
3. Pregnant students shall be expected to participate in all usual and normal student activities until the attending physician prescribes limitations on activities. This includes wear of the school uniform. A maternity uniform may be made available to the student upon request.
4. Alternative educational programs are available through the Los Angeles Unified School District for pregnant students. Information regarding those programs can be obtained from the Dean of Students.
5. Pregnant students who do not opt for one of the alternative programs may continue regular enrollment if attendance prior to time of expected delivery is regular. During the time of
absence necessitated by complications or delivery certified by a physician, the student may be eligible for homebound instruction through Los Angeles Unified School District resources. Such students are expected to return to regular attendance as soon as the attending physician certifies school attendance will not be detrimental to the student’s health.
6. Male cadets who parent children may be required to attend parenting classes and sessions to learn about the legal obligations of parents.

And replace the above with the following:

As with all students under the care of a physician, accommodations and/or excusal from activities require a doctor's note. Any other non-medical accommodations may be requested to NVMI staff, including uniform requests.

p. 175. The following is stricken:

In situations where there is reasonable suspicion, as determined by the school, of students using and/or being under the influence of alcohol and/or controlled/illegal drugs, North Valley Military Institute may require students to undergo alcohol and/or drug testing administered by a medical facility with the results made available to the school. Permission to do so is required from students and their parents. The consequences for the failure of
students and their parents to give permission are stated within the School Investigations Policy.

p. 155 Add the following under Cadet Squad Leader:

Cadet leaders will not have access to grades, discipline, or other confidential pupil records covered by FERPA.

p. 189 Uniform Complain Procedure. No Child Left Behind is hereby replaced by Every Student Succeeds Act and under Williams Complaint "school principal or District Superintendent" is replaced by NVMI Superintendent.

p. 193 The Bullying Resource Manual Flowchart is hereby removed.

p. 146. Add to cold weather gear: Each time cold weather gear/clothing is referenced in this handbook, it is intended to include BOTH NVMI logoed and plain black cold weather gear.

p. 171 IS modified as follows (changes in BOLD and ITALICS and UNDERLINED): 

Because NVMI requires so many more credits than traditional public schools to graduate from high school, in order to be considered a 10th grader, students must have completed no less than 55  70 credits. To be considered an 11th grader, students must have completed no less than 115  140 credits. To be considered a 12th grader, students must have completed no less than 180  210 credits.

p. 174 In the paragraph on cell phones, watches, ear buds, etc, modify the second sentence as follows  (changes in BOLD and ITALICS and UNDERLINED):

Cadets found in possession of any such UNAUTHORIZED electronic devices are subject to demerits and confiscation of the item.

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